In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. were required to get a Form W-9 from the renting landlord. Copy and paste this code to your website. Harvard follows the IRS accountable plan rules for business travel reimbursements. 0000151511 00000 n Please let us know if you have any questions or concerns. Definition of Receipts . For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. Set up Mobile PIN 1. Traveling for Harvard-related business? Some staff may have delegates set up to create their expense reports. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Auburn Street, Cambridge. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Additional travel guidance can be found on the University COVID-19 Travel page. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Traveling for Harvard-related business? 100% Safe Payment. Cambridge, MA 02138 If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 1585 Massachusetts Ave. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. c: Unfortunately 2015). Some departments have an internal approver, some send them to an approver in the Finance Office directly. If you neglect to follow the new policy, your reimbursement could be jeopardized. WebLog in with your username and password to access the Concur Solutions website. 0000036656 00000 n hybrid schedule to be determined. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. WebLog in to Concur at travel.harvard.edu/concur. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. The Master in Real Est 0000114869 00000 n Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. Foreign Travel Guidance for International Researchers. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips 0000006731 00000 n Amount Requested *. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. 0000005911 00000 n This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Accounting. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. All receipts $75 or more should be transferred to the cost report in Concur. Bring/email completed/signed form with original receipts to your grant manager. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am 0000001516 00000 n Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. 0000004411 00000 n New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. Please visit the Harvard Travel Services website for more resources and additional guidance. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. 0000003453 00000 n Please read and share with appropriate faculty and staff. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). 0000036762 00000 n 0000051415 00000 n dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. 0000002128 00000 n Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Contacts HF Finance team: hffinance@fas.harvard.edu WebPlease visit the Harvard Travel Services website for more resources and additional guidance. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Full Time position. 0000138649 00000 n For additional travel information, see theUniversity COVID-19website. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Richard A. and Susan F. Smith Campus Center, Room 864 WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. 0000096607 00000 n Job #22253-5 Schedule to be determined. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. 0000004262 00000 n 0000077457 00000 n The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. 0000004215 00000 n You can broadly describe the type of file (e.g. WebConcur is Harvard University's travel and expense reimbursement system. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 0000138551 00000 n Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. WebConcur Invoice Automate and integrate your AP processes. Learn more and register on the Harvard Training Portal. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Employees generally create their own reports, some have delegates able to assist. Concur Travel Capture travel no matter where it's booked. hTP1n0 PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. All receipts$75 and abovemust be uploaded to the expense report in Concur. 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